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  3. About the Project

About the Project

About the ÍÃ×ÓÏÈÉú Workday Project
The ÍÃ×ÓÏÈÉú Workday Project will reach nearly every corner of campus life - enhancing how we work, communicate, and deliver services. Our project team consists of more than 75 ÍÃ×ÓÏÈÉú employees from HR, Finance and IT roles partnering with subject matter experts from across campus.
 

Our ÍÃ×ÓÏÈÉú Workday Project Vision Statement

ÍÃ×ÓÏÈÉú's Workday initiative will increase operational effectiveness and efficiencies, realizing present needs and achieving strategic growth for the greater campus community.

 

Project Timeline
Apr - Jun '25
 
Jul - Nov '25
 
Dec - Mar '26
 
Mar - May '26
 
Jun '26
 
Jul '26
Planning and Design
 
Architect and Configure
 
Testing
 
Training
 
Workday (HR + Finance) Goes Live!
 
Phase 2 (Workday Student) begins
Laying the groundwork
Your input helps configure Workday to meet ÍÃ×ÓÏÈÉú needs.
 
Building Workday
Configuring and testing individual units. Initial previews start to take shape.
 
Making sure Workday works
ÍÃ×ÓÏÈÉú HR/FIN specialists test and refine the system before launch.
 
Getting ready for Workday!
Training and resources to help you navigate the new system.
 
Workday HR & FIN is live!
Support is available as you start using the system.
 
Workday Student
Planning for Workday Student begins.
Planning and Design | Apr - Jun '25
Laying the groundwork
Your input helps configure Workday to meet ÍÃ×ÓÏÈÉú needs.
Architect and Configure | Jul - Nov '25
Building Workday
Configuring and testing individual units. Initial previews start to take shape.
Testing | Dec - Mar '26
Making sure Workday works
ÍÃ×ÓÏÈÉú HR/FIN specialists test and refine the system before launch.
Training | Mar - May '26
Getting ready for Workday!
Training and resources to help you navigate the new system.
Workday (HR + Finance) Goes Live! | Jun '26
Workday HR & FIN is live!
Support is available as you start using the system.
Phase 2 (Workday Student) begins | Jul '26
Workday Student
Planning for Workday Student begins.

 

Phase Details

Phase 0: Planning | January - May 2025 (Complete)

During Phase Zero, ÍÃ×ÓÏÈÉú leaders and stakeholders met with Avaap consultants (ÍÃ×ÓÏÈÉú’s Workday implementation partner) to develop our strategic plan for the Workday Project including, the project vision, goals and objectives.

 

Phase 1: Human Capital Management & Financial Management | May 2025 - June 2026

During Phase One, the ÍÃ×ÓÏÈÉú Workday Project team configures Workday to meet the Human Capital and Financial Management needs of ÍÃ×ÓÏÈÉú. In June 2026, at the completion of this phase, Workday will provide ÍÃ×ÓÏÈÉú employees with a unified platform for HR-related and core financial processes including recruiting, onboarding, performance management, time tracking and payroll, purchasing, accounts payable/receivable, budgeting, expenses and more.
 
Phase 1 Timeline
  • Planning and Design: April - July 2025
    • Setting up Workday to meet the needs of ÍÃ×ÓÏÈÉú
  • Configuration: July - November 2025
    • The project team configures and tests system sections.
    • Initial previews of ÍÃ×ÓÏÈÉú Workday start to take shape.
  • Testing: December - March 2026
    • The project team refines Workday with help from ÍÃ×ÓÏÈÉú Human Resource and Finance specialists who help test the system.
  • Training and Readiness: March – May 2026
    • Training and other resources will help ÍÃ×ÓÏÈÉú employees navigate and prepare for Workday.
  • Go-Live: June 2026
    • ÍÃ×ÓÏÈÉú Workday is ready to use! Support will be available for all employees as they use the new system.

Phase 2 | Student Information Services and Reporting | July 2026 - July 2027

In Phase Two, the ÍÃ×ÓÏÈÉú Workday Project will shift focus to student systems. More information about this phase will be provided in early 2026.

 

Steering Committee
Jason Allen, Wendy Arnold, Becky Brown, Chris Calvert, Tim Ferguson, Lauren Franzen, Amy Gellen, Diana McGill, Karen Mefford, Ryan Padgett

 

Project Management | Governance
Sponsors: Chris Calvert, Tim Ferguson
Project Manager: Wendy Arnold
Project Team

HCM

Kim Baker
Tiffany Boone
Patricia Burke
Karen Dawn
Lauren Franzen
Natalie Gabbard
Khloe Geiger
Amy Gellen
Katherine Green
Alicia Hoffman
Stephanie Huber
Josie Kondaveeti
Nikki Kramer
Opheila Marks
Chad Ogle
Jennifer Ruschman
Susann Schulte
Dionna Sholler
Terri Williams
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Finance

Amanda Asbury
Eli Baird
Tommy Barnett
Becky Bishop
Erica Bolenbaugh
Angela Fulkerson
Blaine Gilmore
Kimmy Hempfling
Tina Herald
Jennifer King
Karen Mefford
Jen Moeves
Holly Roenker
Barbara Smith
Julie Wainscott
Holly Vasquez
Kristine West
Alyx Widmeyer
Ken Wolterman
Jamie Younger
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IT

Jason Allen
Genelle Antoine
Heather Ashworth
Sarah Baker
Sabina Basnet
Becky Brown
Ross Brown
Alex Burden
Prudi Downs
Joseph Javins
Grant Jones
Steven Jones
John Hoffman
Vimalan Kasilingam
Alex Koeninger
Nichole Marimon
Michael Schuler
Joe Terino
Greg Thompson
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Questions?
If you have any questions, please contact us at workday@nku.edu.
 
 
 

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